Before Spending: Consult with your peers and with members of the operations team to find out best practices on the type of expense you are considering. Important best practice: Don’t pay sales tax!
Also, speak to your supervisor or to one of the senior managers before you incur an expense. Note: If you would rather not go to the trouble of paying for something and then being reimbursed, consider having the expense covered by one of the MarComm Procurement Cards.
Reporting: If you incur expenses on behalf of University Marketing & Communications, you need to save any receipts as you will need to provide those details via Workday. All of these personal reimbursements will now go through Workday. Feel free to check with a member of the MarComm Operations team for assistance in creating your reimbursement (at least for the first time or two).
Examples of reimbursable expenses are working lunch meetings, cell phone allowance, mileage & parking, etc.
There will be guidance about when a trip is considered in-town expenditure and when it needs to be considered as Travel.
Reimbursement or Payment: If you use direct deposit for your paycheck, you will receive reimbursement into the same bank account via an electronic transfer. If you receive a printed paycheck, you will receive a printed check for in-town expenses reimbursement.