Procurement cards provide a convenient option for some departmental expenses. The card functions as a credit card and the transactions are posted in the online accounting system in Workday so that the department may finalize the financial information.
MarComm cardholders for general business expenses are Galen Harrison and Kurt Mueller
University policy prescribes that cardholders are to keep the card in their possession and to guard the security of the card account.
Any purchases requiring that a pro card be used away from the building need to be handled by the actual cardholder or approved by Karen Daubert.
Advantages of using a pro card
- MarComm staff members don’t have to wait for reimbursement; this is especially helpful when it comes to registration fees for seminars, conferences or plane tickets.
- MarComm is able consistently to take advantage of our tax-exempt status; pro cardholders have wallet-sized tax-exempt status cards that can be presented to vendors.
- Allows expenditures to be processed in a timely manner.
Alternatives to using a pro card
- Pay for the (approved) purchase yourself and then submit an Expense Report via Workday to request the reimbursement.
- Work with the admin/operations team to have the vendor or merchant send an invoice or request a purchase order.
Read more: WashU Procurement Card Program